More Cut, Copy, Paste Techniques in Microsoft Word

If you haven't already done so, download the document needed for this section:

Download the document for this section

In this part of section three, we'll learn how to copy and paste text. First, notice this line in the letter:

I will not, I repeat, accept them.

We need another "will not" in there, after the word "repeat". So it should read:

I will not, I repeat, will not accept them.

We'll use copy and paste for this.

Technique 1 - Copy and Paste with the Menu bar

Highlight the text you want to Copy and Paste. In our case, the words "will not". As in the image below:

Highlight the words "will not"

Click Edit > Copy from the menu bar

Click Edit > Copy

Move your cursor to the new location

The cursor is at the new location

Click Edit > Paste from the menu bar

Click Edit > Paste

Your text is copied to the new location

The text is now copied

Technique 2 – Right Click

Highlight the text you want to Copy and Paste
Click on the highlighted text with the right mouse button
From the pop up menu, click Copy (Click with the left mouse button)
Move your cursor to the place where you want to paste your text
Click the new location with your right mouse button
From the pop up menu, click Paste (Click with the left mouse button)
Your text is Pasted to the new location

Technique 3 – Keyboard

Highlight the text you want to cut and paste
Hold down the Ctrl key on your keyboard
Press the letter “C” on your keyboard
The text is copied
Move the cursor to the place where you want to paste your text
Hold down the Ctrl key on your keyboard
Press the letter “V” on your keyboard
The text is pasted to the new position

And those are the Cut, Copy and Paste techniques. Practice them with the letter you downloaded for this section. There are some more duplicated words in the letter. Cut them out using the techniques outlined. Re-arrange the letter so that it makes sense. You should NOT have to type anything out.

But one last word about Cut, Copy and Paste. It was mentioned that there are three techniques. Actually, there is a fourth - using the icons on the toolbar. The icons for Cut, Copy and Paste look like this:

The first icon is Cut, the second Copy, and the third Paste. If you want to cut text using the icon, first highlight your text. Then click the Cut Icon. If you want to paste the text somewhere, position your cursor in the new location then click the Paste icon. Instead of clicking the Cut icon first, you can click the Copy icon. Then click the Paste icon to paste your text in a new location. Try them out and see how they work.

It's probably better to just use one of the techniques outlined, the one you feel most comfortable with. Once you gain confidence in the technique, and begin to master it, you can always use one of the others.

And that ends this veru short section. In the next part, you'll learn all about Clip Art in Microsoft Word.

Move on to the Clip Art section -->

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