This tutorial is part of an ongoing lesson. The first part can be found here: Designing a Form

Add an Address Box to your Microsoft Word Form

In this section, we're going to add the address box to our form. So far, yours should look like this:

The address box is made of five separate rectangles which have been grouped together. To make an address box, do the following:

Only the bottom rectangle is selected.

As you can see, one rectangle is stacked on top of another. Of the three rectangles on the left, the bottom one is selected. Move these three rectangles and position on top of the two you have already done. When you're finished, it should look like this:

The problem now is that you have five individual rectangles. If you wanted to move them, you'd have to move all five separately. A bit of a chore. The solution is to group all five rectangles together. After you have grouped them, the five are treated as one rectangle. You can move this one rectangle about quite easily.

To group your five rectangles, then, do the following:

Once the rectangles are all selected, they can now be grouped. To group your rectangles, do the following

When you click "Group", the menu disappears and the five rectangles will be grouped as one. It will look like the one below:

Before you move the address box, it's better to type your text for the entire line.

Once the text is in place, then move your new address box into position. If the address box is too big, you can resize it.

Draw another box for the Telephone number and move it into position.

Add an Email box just below the Telephone one. Below the Email box add a Married category, with Yes and No boxes. Again, it's better to set your tab stop positions first, and then type in your text. Draw the boxes after you've done the text.

Add your National Insurance boxes ine xactly the same way you did for the Address box: draw the rectangles, move them into postion, select them all one by one, then Group them.

When you've done all that, your Form should now look like the finished one below:

And that's it for your Form. You have the entire thing designed!

So how did you do? Drawing boxes and grouping them together can be tricky at first, but a bit of practice will give you confidence. And when you have finished, your Word Processing skills will be at quite an advanced stage. So give yourself a pat on the back!

In the final section, we look at some very advanced Microsoft Word techniques.

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